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Administrative Assistant, Data Entry, Accounts Payable Clerk

Hello,

With a solid background in administrative support, strong data entry skills, and experience in accounts payable processes, I am confident in my ability to contribute effectively to your team.

In my previous roles, I have demonstrated proficiency in handling a wide range of administrative tasks, including managing calendars, scheduling meetings, and coordinating travel arrangements. My attention to detail and organizational skills have enabled me to maintain accurate and efficient data entry records, ensuring timely and precise information management. I am skilled in using MS Office Suite, QuickBooks, File Finder, and 8Fold to streamline workflow and enhance productivity.

Specifically, my experience in accounts payable includes processing invoices, reconciling accounts, and communicating effectively with vendors to resolve discrepancies promptly. I am diligent in ensuring compliance with company policies and procedures while maintaining a high level of accuracy in financial records.

Jessica Chavis
Richmond, Texas

Bush & Ramirez
Accounts Payable Clerk
Houston, Texas
Nov 2022 - March 2024

● Input financial data and produced reports using Juris.
● Applied proper codes to invoices, files, and receipts to keep records organized and searchable.
● Maintain records of all payments made and ensure accurate amounts entered into the system.
● Process various vendor invoices and ensure proper approval for payment.
● Maintained up to date 1099 for active vendors.
● Maintained good working relationships with vendors and resolved disputes.
● Reconciled company credit card.
● Create, analyze, and distribute financial reports for management.
● Stored office and client records on a secured server.
● Studied past records and statements avoiding overpayment and discrepancies.

Odgers Berndtson
Data Integrity Lead
Houston, Texas
Nov 2018 - May 2022

● Managed an offshore team responsible for various tasks, including LinkedIn ingestions, contact information gathering, mapping, spreadsheet building for searches, business development, and campaigns.
● Ingested candidate or contact information for demonstrations and searches.
● Provided training and troubleshooting support for technical and data flow issues.
● Conducted quality assurance and reviewed the output of offshore work to ensure accuracy and consistency.
● Offered guidance on information verification methods tailored to specific use cases, such as outreach
insights projects, searches, or business development.
● Maintained communication with partners and associates, providing opinions on search contact information
and suggesting alternative remedies when necessary.
● Developed processes and practices to enhance data verification efficiency and accuracy.
● Managed accounts related to contact information and handled tickets and work orders to ensure proper
processing and forwarding to the appropriate departments.
● Evaluated the strengths and weaknesses of vendor data and information capabilities from sources like
Rocket Reach and Been Verified.
● Mapped projects across all practices by finding contact information and importing it into the database for
further use.

The Alexander Group Houston, Texas
Accounts Payable Specialist/Administrative Assistant Jan 2012 - Nov 2018

● Arranged and scheduled travel plans for team members and senior professionals.
● Conducted research and material reading to support decision-making and planning processes.
● Participated in and led administrative roundtable discussions to improve operational efficiency.
● Managed vendor relationships, including ordering, inventory management, invoice processing, and
resolving any arising issues.
● Maintained confidentiality and handled privileged information with discretion.
● Administered and maintained databases to ensure data accuracy and integrity.
● Set up and troubleshoot videoconferencing technology for meetings and presentations.
● Performed personal assistant duties for senior professionals, including managing schedules and tasks.
● Managed accounting functions such as accounts payable, account reconciliation, vendor negotiations, and
invoice preparation using tools like QuickBooks.
● Reconciled and entered monthly company credit card transactions.
● Prepared expense reports and backup documentation for review and approval.
● Performed time entry and generated reports to support project tracking and management.

EDUCATION AND CERTIFICATIONS
Parkview Baptist
Diploma
Houston, Texas
May 2007
  • Principals only. Recruiters, please don't contact this poster.

post id: 7765223322

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